Set up CaseClock Sync for PCLaw
Install CaseClock Sync for PCLaw, connect the firm, refresh your matter list, and prepare the PCLaw Cost Recovery handoff.
CaseClock Sync for PCLaw keeps your firm’s matter list current and prepares approved time for PCLaw. It runs on one Windows computer. Your PCLaw team still processes the resulting charge file in Cost Recovery.
Before you begin
- Choose the Windows computer that stays on, awake and signed in during the firm’s working hours. It can be the PCLaw server or another computer that can share a folder with the PCLaw users.
- Have a CaseClock firm administrator available to sign in and connect the program.
- Ask the person who runs PCLaw’s regular matter export and Cost Recovery process to take part. They need access to the shared folder.
- Confirm that the firm has a PCLaw nickname for each lawyer who will send time, and rates where PCLaw needs them.
One shared workflow
Install the program once for the firm. Lawyers continue to record and approve time in CaseClock. They do not need the program on their own computers.
Set up the connection
On the chosen Windows computer, download and run CaseClock Sync for PCLaw. Install it for the Windows account that will remain signed in.
Open the program from the system tray and sign in with the CaseClock firm administrator’s email and the code sent to that email. Complete the connection for the firm.
Keep the default exchange folder, C:\CaseClock\PCLaw, unless your IT team needs another location. It contains from-pclaw, to-pclaw, archive and rejected.
Share that folder as CaseClock. Give the PCLaw users who export and run Cost Recovery permission to change files, and give the signed-in Windows account running CaseClock Sync permission to change files too.
In PCLaw, save a regular matter export to the shared folder’s from-pclaw folder. Include the matter, default rate, assigned lawyer, description and task-based billing information in the order specified in the PCLaw setup guide. CaseClock Sync reads this export to refresh the firm’s matter list.
In PCLaw Cost Recovery, set the charge-file location to the shared folder’s to-pclaw\caseclock-WIPFEE.txt. Process the file using the firm’s normal Cost Recovery routine, with Delete after processing selected.
What happens next
Approved entries that have a valid matter, lawyer nickname and required rate wait for the next scheduled PCLaw file. The administrator can choose a daily schedule or, with a current Sync program, a regular interval.
CaseClock Sync writes one charge file at a time. After Cost Recovery processes it and removes the file, CaseClock marks the batch as processed by PCLaw. That confirms the file left the shared folder. It is not an independent check that every record was accepted inside PCLaw.
Common questions
Can we run the program from more than one computer?
No. Use one connected Windows computer for the firm. If you move it, disconnect the old computer first or replace it through the program’s connection flow.
Where is the detailed PCLaw field-by-field guide?
Use the PCLaw setup guide for the exact PCLaw export and Cost Recovery fields. It is the companion runbook for this page.