Using CaseClock on iPhone and Android
Install the CaseClock phone app on iPhone or Android, record on the move, review and approve entries, and find Memory and your settings under Account.
The CaseClock mobile app is for recording wherever you are, reviewing entries between meetings, and approving them with a swipe. This guide describes version 1.5.7, the release on both stores on 11 November 2026.
Before you begin
- Install CaseClock from the App Store (iPhone, iOS 15.1 or later) or Google Play (Android). Both are linked from caseclock.ai/platform.
- Have your work email to hand. You sign in with a six-digit code, not a password.
Sign in
Open the app. On the welcome screen choose Sign In. (If you do not have an account yet, Request Access opens the CaseClock website.)
Enter your Email and choose Sign In.
On Enter Sign-In Code, type the six digits from the email CaseClock sent. The app continues as soon as the sixth digit is entered.
You stay signed in on the phone. Sign Out is at the bottom of Account.
The tabs
| Tab | What it does |
|---|---|
| Record | Start and stop a recording, or add a Manual entry. |
| Entries | Your entries, with a badge showing how many drafts await you. |
| Reconcile | Work from your Microsoft 365 calendar, mail and files that has no time entry yet. Shown once Reconcile is connected on the web. |
| Account | Settings, Memory (what CaseClock has learned about your writing and spellings), your client list, Clio, feedback and sign out. |
Record
On Record, tap RECORD. The first time, CaseClock explains what the microphone is used for; tap Continue, then allow the microphone when your phone asks.
Speak. Say the client or matter, what you did and how long. You can describe several pieces of work in one recording; name the next client as you move on.
Tap STOP. The recording uploads and the Entries badge spins while CaseClock drafts. If the recording made one entry, it opens; if several, they appear in Entries.
A recording saves itself at 20 minutes; the app warns you as the limit approaches. You can add more to an entry afterwards by voice. The full recording guide, with the web and desktop beside it, is Record an entry.
Offline? The recording is saved on your phone and uploads when you are back online. A banner tells you the app has limited functionality until then.
To type an entry, tap Manual entry under the record button, fill in the description (tap the microphone to dictate it), date, duration, client and matter, and tap Save as draft.
If you declined microphone access, open the iPhone Settings app, choose Privacy & Security, Microphone, and turn on CaseClock.
Review and approve
In Entries, each row shows the client, matter, description, duration and a status badge: Draft (with Ready to Approve, or a count of issues or suggestions), Approved, Exported or Archived.
- Swipe right on a draft to approve it; swipe left to archive it. Each toast has Undo.
- Tap a row to open it. Drafts show Approve at the top (Approve + Send to Clio with Approve only beneath it when Clio is connected, or Approve as non-billable when the entry is non-billable).
- The pencil opens Update Entry to change any field; the microphone lets you say the change, and CaseClock asks Apply this change? before clearing a client, matter, date or duration.
- The toolbar also offers Un-approve on an approved entry (type UNAPPROVE to confirm), Archive, and Uncombine on a combined draft. History lists every change with Restore.
- Use the select mode in Entries to Combine two or more drafts on the same matter, Approve selected, or Export (Send to Clio or Download as CSV).
Entries cannot be deleted from the phone. Archive an entry you do not want; archived entries leave your list and are never exported.
The filter drawer (Filter Entries) has shortcuts for Pending Approval, Not Exported and Archived, and sorts by last updated, work date, client or value.
Account
| Row | What it holds |
|---|---|
| Workspace | Opens the web app for clients, matters and integrations. |
| Clients and Matters | Connect or disconnect Clio, see the list your firm shares, and read whether task-based billing codes are on. File imports are done on the web. |
| Entry Style Guide | How you want descriptions written. |
| Memory | What CaseClock has learned, in Spellings, Memory, Rules and Reconcile groups, with the Learn from my work switch. See Using Memory. |
| Reconcile | The connection state and the time pre-filled on items with no booked duration. Connecting is done on the web. |
| Profile | Name, firm, defaults, Billing style, Missing entry date, Show dollar estimates, Update Email Address, and Delete My Account. |
| Contact Us, Share feedback | Send a support message or rate the app. |
| About CaseClock | Terms, privacy policy and the app version. |
What happens next
Approved entries go to Clio, or wait on the web for export to your billing program. See Review, edit and approve entries.
Common questions
The Reconcile tab is missing. It appears once Reconcile is connected from the web app under Settings, Reconcile. See Using Reconcile.
A recording failed to process. A card asks whether to retry. Choose Yes, Retry, or No, Delete Recording(s) if it was a mistake. More in My recording did not appear as an entry.
Does the app record in the background? Only while a recording you started is running. The microphone is used for nothing else.