Desktop settings explained
Every setting in CaseClock Desktop in plain words, section by section, from the shortcut and Hold to speak to the timer, computer activity, updates and appearance.
Open the CaseClock recorder from the menu bar (Mac) or system tray (Windows), then choose the gear icon. Settings is arranged in folding sections with a chevron on each; Quick Tips and How to Use start closed. This page follows the sections in order and says what each setting does. It describes version 0.2.53.
Recording
- Hold to speak. Off, a press of the shortcut starts the recording and a second press stops it. On, you hold the shortcut down while you talk and the recording stops when you let go, like a two-way radio. On a Mac, CaseClock needs Accessibility permission to notice the key being held; it tells you where to grant it.
- Allow pausing a recording. Adds a Pause button beside the record control while you record. Paused time is left out of the recording; the microphone stays open and the recorder says so. A recording left paused for 30 minutes is saved. Not shown while Hold to speak is on.
- Show notification panel. Shows the entry card after each recording is processed, with Approve, Edit by voice, Dismiss and Delete. Turned off, recordings still upload and the drafts wait in Entries on the web and your phone.
Shortcut
Shows the keys that start and stop a recording from any program: Command Shift R on a Mac and Ctrl Shift R on Windows by default. Choose Change, then press the new combination; it must include a letter with Command or Ctrl. If another program already uses it, Settings says That shortcut is taken by another app.
Timer
Show a timer in the widget is off by default. Turn it on and a Start timer control appears under the record button: the timer records time you start and stop yourself as an entry on the client and matter you choose, and it sits on top of computer activity, so minutes on it are never counted twice. A timer that is already running is shown whatever the switch says. See Track time with the work timer.
Computer activity settings and status
Capture time in the programs you choose is off by default. Turning it on opens a consent screen that sets out what is and is not recorded. Below the switch: the status (Ready, Capturing, Paused until a time, or Off: your firm switched capture off), Tracked programs with a titles checkbox and Remove for each, Add a program, a link to the web app for websites, Copy diagnostics for support, and Settings last refreshed at a time. On a Mac the section asks for Accessibility permission so titles can be read. See Computer activity in CaseClock Desktop.
Task-based billing codes
One read-only line: On, with where that was decided (your firm, your Clio account, your Unity Accounting connection, your import, or Settings on the web) and the note that CaseClock suggests a task code and an activity code for each entry which you confirm before approving; or Off. To change it, use the web app or ask your firm's administrator. See Understanding task-based billing codes.
Updates
Check for updates looks for a new version now; Automatically check on startup does it each time CaseClock opens, and every few hours after. A downloaded update installs when you restart CaseClock.
Appearance and startup
- Appearance: System, Light or Dark. System follows your computer's setting.
- Keep recorder on top. Keeps the recorder window above your other windows. The Compact view is a smaller always-on-top strip for the same purpose, and it shows the computer activity status word beside its dot.
- Launch at login. Starts CaseClock when you sign in to your computer, so the shortcut works without opening anything. It is on after setup; turn it off if you prefer to open CaseClock yourself.
Quick Tips and How to Use
A four-step reminder and the tips from setup: finding the icon on Windows, reopening the app, the compact view, and what happens to a dismissed draft. View the full guide online opens CaseClock's help pages.
Signing out
Sign Out is in the recorder's menu and the icon's menu, not in Settings. Recordings waiting to upload are kept for that account.
Related guides
Recording and shortcuts
Record from any program with the CaseClock Desktop shortcut, use hold to speak and pause, and approve, edit or delete the entry from the notification.
Work timer
Start a timer on a client and matter from CaseClock Desktop or the web, pause and resume it, and stop it to create a draft entry with the measured time.